The expense app that closes the loop
Snap the receipt. Approve the claim. Skip the chase.
Built for UK finance teams. Snap any receipt, AI extracts the fields, and finance approves the whole claim in one decision. Not six emails.
Extracting
Meridian Supplies Ltd
INV-2025-0381
001 / The problem
Manual receipt entry is still how most teams lose their Fridays.
Finance surveys consistently rank manual data entry as the top accounts-payable pain, retyping vendor names, totals and dates from PDFs and photos, then chasing approvals by email. InvoFlow removes the retyping and the guesswork.
Retype fatigue
Vendor names, totals and dates keyed by hand into spreadsheets, twice if you scanned first. Every typo surfaces as a month-end mismatch that pulls someone off real work.
InvoFlow → Snap once. AI extracts every field in seconds. You review and correct, never retype.
Scattered and stuck
Receipts live in email, camera rolls and drawers. Approvals vanish into inboxes with no trail and endless 'any update?' pings.
InvoFlow → Every scan is a tracked line in a claim. Submit once; finance decides in-app and the decision is logged permanently.
Slow payouts
Approved weeks ago, still waiting on the next payment run. Employees front the company's costs from their own pocket.
InvoFlow → On Team plans, finance marks reimbursements in your audit trail and logs the payment reference beside the approval. The loop closes in-app.
002 / Workflow
Five steps. Receipt to reimbursement.
001 / Snap
MERIDIAN SUPPLIES
12 OCT 2025 · 09:41
Scanning…
Snap
Point your camera at any receipt: paper, PDF or screenshot. AI parses the fields in seconds.
001 / Snap
MERIDIAN SUPPLIES
12 OCT 2025 · 09:41
Scanning…
Auto-plays · tap a step to jump
003 / Product
The fastest path from shoebox to ledger.
Each receipt becomes an invoice line; lines group into a claim for one submission and one finance decision. Capture on phone, confirm extracted fields per line, submit the claim, with a full audit trail your auditors will actually thank you for.
AI extraction in seconds
Photograph any receipt: paper, PDF, or screenshot. InvoFlow parses vendor, totals, tax, dates and line items for you to confirm.
Approval routing that just works
Each receipt is one invoice line inside a claim. Finance decides on the whole claim: approve, reject, or request info. Not line by line.
Audit-grade history
Every submission, edit and decision is timestamped. Decision notes survive resubmit cycles. Nothing gets overwritten.
Reimbursement audit trail
On Team plans, finance records reimbursements beside the approval with a payment reference for your audit trail. In-app open-banking payouts are coming soon. Solo users export claims for external finance.
14-day
Free trial
Full
Audit trail
Open banking
Team reimbursements
£0
To get started
004 / Pricing
Simple, transparent pricing
Fixed monthly plans with clear claim limits — no per-claim overage at launch.
For teams that submit, approve, and reimburse together.
Free trial
Test everything, no card required
£0
14 days · up to 25 claims (org-wide cap)
- Up to 25 claims during trial (org-wide)
- Up to 5 users
- AI-powered extraction
- Approval workflow
- Real-time approval status
- Xero integration
Starter
Perfect for growing teams
£19/month
Up to 150 claims/month · hard monthly cap
- Up to 150 claims/month
- Up to 10 users
- AI-powered extraction
- Approval workflow
- Real-time approval status
- Finance decision audit trail
- Xero integration (settled reimbursements)
Growth
For scaling operations
£49.99/month
Up to 450 claims/month · hard monthly cap
- Up to 450 claims/month
- Up to 30 users
- Everything in Starter
- Team reporting & CSV export
- Xero integration (settled reimbursements)
Subscription billing via GoCardless Direct Debit. Mark reimbursements paid outside InvoFlow for your audit trail; in-app open-banking payouts are coming soon. Claim limits are a hard monthly cap — when you reach the limit, new claims are blocked until the next month (no per-claim overage at launch). Settled reimbursements can sync to Xero as Spend Money when connected (Settings → Integrations). How we protect your money
005 / Get started
Close the expense loop for teams that move fast.
Set up InvoFlow in under five minutes. Cancel any time. Your claim history and audit trail are always yours to export.
