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InvoFlow — expense claims and reimbursements
Start with Individual

For sole traders

Expense tracking for UK sole traders

InvoFlow Individual is a web app for UK sole traders. You photograph a receipt, InvoFlow reads supplier, date, amount, tax and category with OCR, and you send claims to your accountant as an email with a view link and optional PDF. £7.99 includes 50 claims a month.

Start with IndividualSee pricing

Who it's for

Self-employed people who pay business costs themselves and need tidy records for an accountant or Self Assessment. If staff send claims to finance, see Team plans.

Scan receipts instead of typing them

Take a photo or upload JPG, PNG or PDF. OCR fills key fields for you to check and correct. You can mark Include VAT on this receipt and enter the tax amount when it applies.

Send claims to your accountant

Email a claim report with a read-only link (no account needed for your accountant) and optionally attach a PDF or receipt ZIP from the same flow.

Export PDFs

Download a PDF for your records, with receipt images when you choose that option.

How it works

  1. Sign up for Individual at invoflow.uk and start the 14-day trial from Settings → Billing when you are ready to capture receipts.
  2. Capture a receipt (photo or upload).
  3. Check OCR fields and VAT.
  4. Group expenses into a claim (for example monthly).
  5. Email or export to your accountant.

What InvoFlow doesn't do

  • No mileage tracking. Record business mileage elsewhere if you use HMRC flat rates.
  • No HMRC expense categories on the Self Assessment return.
  • No Making Tax Digital submissions.
  • No native mobile app — it runs in your browser (including on your phone).
  • Not accounting software — it organises receipt evidence and claims, not invoicing or tax returns.

Guides: Sole trader expenses · Employee expense management · Receipt to reimbursement